Complaints Procedure
In-House Complaints Procedure
We are committed to providing a professional service to all of our clients and customers. When something goes wrong, we need you to tell us about it. This will help us to improve our standards.
If you have a complaint, please put it in writing to [email protected] including as much detail as possible. We will then respond in line with the timeframes set out below.
Should you feel that we have not sought to address your complaint within eight weeks, you may be able to refer your complaint to The Property Ombudsman to consider without our final viewpoint on the matter.
What will happen next?
We will send you a letter acknowledging receipt of your complaint within three working days of receiving it, enclosing a copy of this procedure.
We will then investigate your complaint. This will normally be dealt with by a senior staff member, who will review your file and speak to the member of staff who dealt with you.
A formal written outcome of our investigation will be sent to you within 15 working days of sending the acknowledgment letter.
If, at this stage, you are still not satisfied, you should contact us again, and we will arrange for a separate review to take place by the most senior member of staff available. We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.
If you are still not satisfied after the last stage of the in-house complaint procedure (or if more than 8 weeks has elapsed since the complaint was first made), you can request an independent review from The Property Ombudsman without charge.
The Property Ombudsman
Milford House
43-55 Milford Street
Salisbury, Wiltshire
SP1 2BP
Tel: 01722 333 306
[email protected]
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